Dear TC6 members,
Lyman Chapin and myself have prepared the following proposal for TC6 student grants.
Please read it carefully and let us know your comments, so that we can prepare a final version within a reasonable delay.
Best regards, Guy
IFIP TC6 Student Travel Grant Programme
Under the programme, students or young researchers from an IFIP member country apply for travel and accomodation funding to make it possible for them to attend a conference or workshop sponsored, in whole or in part, by IFIP TC6 or its WGs. Young researchers are researchers at pre-doctoral level and up to an age limit of 35 years old at the time of the conference. A committee reviews their applications and awards grants to the students who would not otherwise have the resources to attend a conference or workshop, with benefits to both the student and the conference/workshop.
The number of grants and the per-grant maximum amount are established on a case by case basis by the event organizer, depending on the total amount allowed for all grants by IFIP TC6.
Grants cover travel and lodging expenses up to the per-grant maximum. Students should note that the grant sizes are fixed, so that any costs in excess of the grant will not be reimbursed. The conference organizer may, but is not required to, waive the conference registration fee and/or tutorial fees.
Applications for grants will be evaluated by a committee consisting of the responsible IFIP WG chair (or TC6 chair for events not sponsored by WGs) and two others selected by the conference chair(s). Grants will be awarded based on the evaluating committee's assessment of the student's genuine financial need, the potential benefit to the student's education, research, and career, and the potential benefit to the conference. The committee may favour students who are (co-)authors of accepted papers (or possibly posters) to avoid "no shows," and may decide to make only one award per university. The number of awards to be made is proposed by the conference chair(s) and approved by the responsible IFIP WG chair. There is no requirement that a conference or workshop make any awards under this programme, and the evaluating committee may make awards for less than the maximum established by the conference organizer.
To apply for a grant, students should send a letter to the Conference chairperson explaining how they believe attending the conference will benefit them. The letter should quote the lowest available airfare from the student's location to the conference site, and the bank account details of the student's institution for reimbursement. The application should include a letter from the student's graduate advisor describing the student's work and the benefit to that work of attending the conference.
E-mail applications are encouraged. Applications are due 8 weeks before the conference date. The committee decisions will be made 6 weeks before the conference date.
If the student does in fact attend the conference, the conference organizer will either pay for or reimburse the student's lodging expenses for the duration of the conference, and will reimburse the travel cost to the student's institution, without exceeding the total amount of the grant for all expenses.
The conference organizer will claim the total grant amount to IFIP using the appropriate form.
Typically, the total amount allowed for all grants of an event can be expected to be around 1500 Euros (resp. 500 Euros) for a flagship (resp. working) conference fully or mainly sponsored by IFIP, depending on the size of the event.
________________________________________________________________________ Prof. Guy Leduc Tel : +32 4 366 26 98 Universite de Liege Secr : +32 4 366 26 91 Reseaux Informatiques Fax : +32 4 366 29 89 Research Unit in Networking (RUN) leduc@montefiore.ulg.ac.be Institut d'Electricite Montefiore, B 28, B-4000 LIEGE 1, BELGIUM http://www-run.montefiore.ulg.ac.be/users/leduc.html
Guy, I like the proposal that you and Lyman drafted. Two points: 1) "assessment of the student's genuine financial need" is mentioned. Would it make sense to ask the student also for a statement of financial need? Or should we assume that all students are needy?
2) To pick a nit, "programme" could be spelled "program". Sorry --- it is all the editing I am doing these days :-) !
Best regards, Harry
Dear Guy and Lyman,
Thank you for having prepared the guidelines for the student grants. They look very good but I have the following minor comments: - I feel that the Conference organizer should waive the registration fee for the student who has got a grant - Preference should be given to students who have a paper in the conference. - the grant amount should depend on the TC6 yearly budget and probably does not need to be indicated in the rules.
Well , this is my short contribution for the final guidelines.
Best wishes
Augusto
Guy Leduc wrote:
Dear TC6 members,
Lyman Chapin and myself have prepared the following proposal for TC6 student grants.
Please read it carefully and let us know your comments, so that we can prepare a final version within a reasonable delay.
Best regards, Guy
IFIP TC6 Student Travel Grant Programme
Under the programme, students or young researchers from an IFIP member country apply for travel and accomodation funding to make it possible for them to attend a conference or workshop sponsored, in whole or in part, by IFIP TC6 or its WGs. Young researchers are researchers at pre-doctoral level and up to an age limit of 35 years old at the time of the conference. A committee reviews their applications and awards grants to the students who would not otherwise have the resources to attend a conference or workshop, with benefits to both the student and the conference/workshop.
The number of grants and the per-grant maximum amount are established on a case by case basis by the event organizer, depending on the total amount allowed for all grants by IFIP TC6.
Grants cover travel and lodging expenses up to the per-grant maximum. Students should note that the grant sizes are fixed, so that any costs in excess of the grant will not be reimbursed. The conference organizer may, but is not required to, waive the conference registration fee and/or tutorial fees.
Applications for grants will be evaluated by a committee consisting of the responsible IFIP WG chair (or TC6 chair for events not sponsored by WGs) and two others selected by the conference chair(s). Grants will be awarded based on the evaluating committee's assessment of the student's genuine financial need, the potential benefit to the student's education, research, and career, and the potential benefit to the conference. The committee may favour students who are (co-)authors of accepted papers (or possibly posters) to avoid "no shows," and may decide to make only one award per university. The number of awards to be made is proposed by the conference chair(s) and approved by the responsible IFIP WG chair. There is no requirement that a conference or workshop make any awards under this programme, and the evaluating committee may make awards for less than the maximum established by the conference organizer.
To apply for a grant, students should send a letter to the Conference chairperson explaining how they believe attending the conference will benefit them. The letter should quote the lowest available airfare from the student's location to the conference site, and the bank account details of the student's institution for reimbursement. The application should include a letter from the student's graduate advisor describing the student's work and the benefit to that work of attending the conference.
E-mail applications are encouraged. Applications are due 8 weeks before the conference date. The committee decisions will be made 6 weeks before the conference date.
If the student does in fact attend the conference, the conference organizer will either pay for or reimburse the student's lodging expenses for the duration of the conference, and will reimburse the travel cost to the student's institution, without exceeding the total amount of the grant for all expenses.
The conference organizer will claim the total grant amount to IFIP using the appropriate form.
Typically, the total amount allowed for all grants of an event can be expected to be around 1500 Euros (resp. 500 Euros) for a flagship (resp. working) conference fully or mainly sponsored by IFIP, depending on the size of the event.
Prof. Guy Leduc Tel : +32 4 366 26 98 Universite de Liege Secr : +32 4 366 26 91 Reseaux Informatiques Fax : +32 4 366 29 89 Research Unit in Networking (RUN) leduc@montefiore.ulg.ac.be Institut d'Electricite Montefiore, B 28, B-4000 LIEGE 1, BELGIUM http://www-run.montefiore.ulg.ac.be/users/leduc.html
ifip-tc6 mailing list ifip-tc6@lists.RWTH-Aachen.DE http://MailMan.RWTH-Aachen.DE/mailman/listinfo/ifip-tc6
At 11:25 AM +0000 12/22/00, Augusto Casaca wrote:
Dear Guy and Lyman,
Thank you for having prepared the guidelines for the student grants. They look very good but I have the following minor comments:
- I feel that the Conference organizer should waive the registration fee for
the student who has got a grant
Augusto,
I agree that the conference organizer should do this; do we want to say that the organizer *must* do it?
- Preference should be given to students who have a paper in the conference.
I'm not sure about this. When a student has a paper accepted by a conference, there is more than the usual argument for his advisor/university to support his going to the conference. Many conferences state in the call for papers that someone who submits a paper agrees to present it at the conference if it is selected. Perhaps we should find a way to say that "among those students who genuinely could not attend the conference without our help, we will give priority to students with accepted papers."
- the grant amount should depend on the TC6 yearly budget and
probably does not need to be indicated in the rules.
I agree.
- Lyman