Dear Augusto,
in the context of my hotel reservation for meeting 1/2002 in Saariselkae (everything is ok now) I have been informed that bookings of flight and hotel rooms should be made as soon as possible since:
1. the first weekend in April is a near Easter holiday weekend and many people will probably go to Ivalo from Helsinki (since there will still be a possibility of cross-country-skiing).
2. The number of flights is limited: Saturday 05APR HEL-IVL
1 AY 463 HEL IVL dep 1120 arr 1300 2 AY 467 HEL IVL dep 2015 arr 2155
Sunday 06APR HEL-IVL
1 AY 461 HEL IVL dep 0720 arr 0900 2 AY 463 HEL IVL dep 1120 arr 1300
(+ some more on Sunday but too late for the meeting).
Indeed, since the first Sunday flight is too early for non-Finnish people the only reasonable alternatives are the two Saturday flights (I have booked the late Saturday flight) but these flights risk to become full very soon at least for the discounted ticket classes. Already today the two cheapest ticket classes are not any more available. The ticket price (in my case from Dusseldorf) is now not any more 506 EURO (this was my rate) or 620 EURO but 735 EURO and even this risks to become unavailable soon.
Thus I would recommend to send out the invitiation for the meeting very soon and to urge the delegates to make the booking as soon as possible.
Best regards Otto
cc.: IFIP TC6 List